Design the Projects per Album

Owned by Matt Kepple
Last updated: Jan 26, 2023
2 min read

Quick summary

Albums are used to:

  • group projects together for organising or reporting purposes

  • aggregate your stats and progress from across multiple projects

  • filter data according to the contacts, stories or users within the projects of that album

More detail

  • Albums allow you to see the aggregate figures from across several projects.

  • They are useful for reporting or high level analysis.

  • In the Projects per Album tab of your Blueprints: add a column for each album you'd like to have and then mark with a Yes the projects you'd like to assign to each album.

  • A project can be part of multiple albums. 

On Makerble Album 'Categories' don't exist as a feature, however we include them in the Blueprints spreadsheet as a way for you to think through the different types of Album you want to have.

 

Example scenario

  • You have a North London project and a South London project

  • You receive funding from the Mayor of London

  • On each project you record the number of attendees

  • If you create a Mayor of London Album that contains the two projects, you can see the total number of attendees from across the two projects

 

Rules & Relationships

  • A project can be part of many albums

  • An album can contain many projects

  • Each album has

    • Album Editors: users who have permission to rename the album, add/remove projects, add Album Observers

    • Album Observers: users who have permission to view the album

What albums look like

  • Every album has a profile page

  • The projects section displays the projects within that album

  • Clicking each project will take you to that project's profile page

  • In the example below, the 2021 Portfolio is the Album and it contains several projects.

 

  • The Progress Panel on the Album page displays the sum total of the progress towards each Progress Tracker from each project within that Album.

    • So if Attendees is a Progress Tracker that’s used on multiple projects, when you look at that Progress Tracker on the Album page, it will show you the sum of the Attendees from across all the projects in that Album.

Related pages