Multiple Choice Trackers that use Shared Lists (Answer Choices)
You can reuse the same set of Answer Choices in several Multiple Choice Trackers (Multiple Choice Questions or scale-based questions).
To do this: choose the Start with an existing set of choices radio button while creating the tracker
Reasons to use Shared Answer Choices
You will
Reduce the time it takes to create each Multiple Choice Tracker
Be able to display the question in a grid
Allow you to display results using a Spider Plot outcome chart
How to create Multiple Choice Questions with Shared Answer Choices
There are 2 stages to this process:
| If you want to reduce the time it takes to create each Multiple Choice Tracker | If you want to display results using a Spider Plot outcome chart or display the survey questions to respondents in a grid |
|---|---|---|
Stage 1: create Multiple Choice Trackers that use shared Answer Choices (You are here) | Do this part | Do this part |
Stage 2: add all of those Multiple Choice Trackers to the same Outcome | Unnecessary | Do this part |
Stage 1: How to create Multiple Choice Trackers that use Shared Lists (Answer Choices)
Watch the walkthrough
How to do it while creating or editing a Survey
Press Create in the top menu → choose Show more options → choose Survey
(If you are editing an existing survey, click Surveys in your left Side Menu → click Master Surveys → select the name of the survey you wish to edit → click Actions → click Edit)
Select Create a new question or section and select Scale (Choices)
Enter the question
Then select Start with an existing set of Answer Choices
Once you do that, a Choose a set of Answer Choices dropdown list will appear
Press Select one to choose the set of answer choices you would like to reuse
You’ll see the Answer Choices appear in grey boxes. This is to signify that you can’t edit them (given that you’re reusing an existing set)
Press Save. This will add the question to your survey.
How to do it from within your Metrics App
Press Create in the top menu
Select More Options
In the extended menu, choose Outcome/Tracker
You arrive on the Create Metric page
Select the Multiple Choice tab
Select the Choose an existing set of choices option (each “set of choices” is named after the first Question that used that set of answer choices)
Choose the List you want to apply to this question
Scroll down to Advanced to open the advanced settings
Tick the ‘Hide from other Organisations’ checkbox
Set ‘Owner’ to the client’s organization
Press Save
Repeat this process when creating your other Multiple Choice Questions
Considerations
When using Shared Answer Choices you can choose to
add Explanations to each Answer Choice
create new Explanations for each Answer Choice
reuse existing Explanations for each Answer Choice
Find out more: Add Answer Choice Explanations
Stage 2: How to add several Multiple Choice trackers to the same outcome
Follow these steps to create an outcome