Report on Event Attendance

Owned by Matt Kepple
Last updated: Apr 03, 2024
3 min read

You can report on the number of events that each guest has been invited to, their attendance rate and any other metric or fields that you collect in your Post Event Update.

Stats available

  • In the Totals columns

    • The number of times that each contact has been added to an event as a guest (i.e. invited to an event)

    • The number of times that each contact has been tagged in a story relating to an event (with information stored in that particular Progress Tracker or field)

    • The % Rate calculated for each Progress Tracker.

  • In the individual Event columns

    • Every Progress Tracker that has been added to that event's Attendance Survey

    • Whether the contact had information recorded in that field of that event’s Attendance Survey

How the % Rate is calculated

Let’s take an example where you have a Progress Tracker called Attendance

  • Column 1 displays the name of each contact

  • Column 2 displays the total times that each contact was added as a guest to an event

  • Column 3 displays the total number of times that each contact attended (i.e. was tagged to the Attendance progress tracker in the Post Event Update story)

  • Column 4 displays the calculation of

    • dividing the total number of times the contact was added as a guest

    • by the total number of times they were tagged to the Attendance progress tracker

  • Column 4 in the Total across all guests row shows the mean average % Rate of that Progress Tracker for all guests

Steps

  1. Access the Events App

  2. You arrive on the Manage Events page in the Events tab

  3. There are three tabs: Events, Staffing and attendance. Select the attendance Tab

  4. You arrive on the attendance tab

  5. Click the Filters button

  6. The filters overlay appears

  7. Use the filters to find the specific set of events you want to report on and then press Apply

  8. The Guests per Event table displays a column for each event and a row for each contact (guest)

  9. Press the Close button to close the filters

  10. Press the Download button to save the table as a CSV file that you can open as a spreadsheet