Self Check-in for Event Guests

Owned by Matt Kepple
Last updated: Aug 26, 2024 by Asim Ali
3 min read

Self Check-In lets your event guests log their attendance at your event without you needing to enter any information yourself.

 

Because the Self Check-In Form is actually just a survey, it can be as short as long as you like.

  • That means that you can also use it to:

    • Collect event feedback from event guests

    • Collect survey responses from event guests

    • Collect outcome assessments completed by event guests

    • Or capture any other information from event guests that could be useful to you

Steps to use Self Check-in

  1. Turn on Self-registration from the event category level. Turn on Event Signup Page (Self Registration) for New GuestsUNDEFINED

  2. Click My Apps and select Events.

  3. Create a new Event Create an Event

    image-20240212-040307.png


    You can also select waves if the survey has them enabled to use them for Self-Check. The option to select wave will appear as soon as a survey - which has waves enabled; is selected.


    While creating the event you should choose the survey to use with the self check-in and Signup Page whenever someone visits the registration form to fill in their details for the event.

  4. Once you create an event then on the event page you will find two links in the Event Signup Page section on the left side.
    - Signup only
    - Signup and Self check-in

     

  5. For the Signup only link, a user could use the link to register for the event and when someone visits the page and completes the form, they finish on the Thank You page.

  6. For the Signup and Self check-in link, when someone visits the page and completes the form, they finish on the Self Check-In page where they can select their name and complete the survey.

     

  7. Once the user is registered through the link they get added to the event.



Watch the walkthrough video

Click this link to view the walkthrough video: https://www.awesomescreenshot.com/video/11278475?key=8826b1dae8691403217fc188982d8061

How it works in practice

All you need is a device that your Event Guests can use to access the Self Check-In Page.

  • There are several ways to use the Self Check-In Page:

Methods

How it works in practice

Methods

How it works in practice

Use one or more shared tablets

  1. You open the Self Check-In Page on the tablet

  2. You pass the tablet around to each guest

  3. Each guest

    1. finds their name,

    2. clicks their name

    3. and then completes the form to check-in to the event (i.e. log their attendance)

  4. Once each guest is done, they pass on the tablet to the next person

Use the phone or tablet that each guest brought with them

  1. You copy the link to the Self Check-In Page

  2. You send that link to each guest via Email and/or SMS using the Message Guests button on the Event page

  3. Each guest

    1. opens the link on their phone,

    2. finds their name,

    3. clicks their name

    4. and then completes the form to check-in to the event (i.e. log their attendance)

Self Check-In is designed to be used in a trusted group where guests are comfortable with other guests knowing their names.

  • Names of all the event’s guests are displayed on the Self Check-In page

Get Started

Get started with Self Check-in

Also, use Event Signup Page for New Guests

You can combine Self Check-In for Event Guests with Event Signup Page for New Guests so that people who are completely new to your organisation can:

  • turn up to your event,

  • provide you with their contact details

  • and then check themselves into your event.